Processing of (personal) data by the entity in charge of the online application process

General information

This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

The controller

The controller under data protection law is:

NORDAKADEMIE gemeinnützige Aktiengesellschaft Hochschule der Wirtschaft
Köllner Chaussee 11, 25337 Elmshorn
Phone: +49 (0) 4121 4090-0
E-Mail: info@nordakademie.de

Commercial register entry number: HRB 1682 EL
Registration Court: Amtsgericht Pinneberg

Data Protection Officer:
Herr Schewior
c/o intersoft consulting services AG
Beim Strohhause 17
20097 Hamburg
E-Mail: dsb@nordakademie.de

Personal data collected as part of the application process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

Legal basis and purposes of processing personal data collected from application documents and during the application process

If you apply to us electronically, i.e., via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.

By applying via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store for the purpose of your job search / application process.

In particular, the following data is collected during this process:

name (first and last names)

e-mail address

phone number

LinkedIn profile (optional)

channel through which you found us

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc.

Only authorized HR staff and/or staff involved in the application process have access to your data.

The personal data is stored, as a rule, for the purpose of filling the vacancy for which you have applied. The legal basis for this is Article 6 (1) (b) GDPR, Section 26 (1) BDSG.

Furthermore, your personal data may be processed to the extent that this is necessary for the defense of asserted legal claims against us arising from the application process. The legal basis for this is Article 6 (1) (f) GDPR. The stated purposes also constitute the legitimate interest in processing.

Your data will be stored for a period of 180 days after the application process has been concluded. After this period, we are obligated to delete or anonymize your data, if there are no other legitimate interests on our part to the contrary. Other legitimate interest in this sense may, for example, be a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG). In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period etc.).

If you have given us your consent to include your personal data in our talent pool, we store your data in our Talent Pool for 90 days after the application process has been concluded in order to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships. The legal basis for this is your consent pursuant to Article 6 (1) (a) GDPR, Section 26 (2) BDSG.

If an employment relationship between you and us is established, we may further process the personal data already received from you for the purposes of the employment relationship in accordance with Article 6 (1) (b) GDPR, Section 26 (1) BDSG, if this is necessary for the performance or termination of the employment relationship.

Disclosure of data to third parties

Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

Rights of data subjects

If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR at any time with effect for the future.

To assert your rights as a data subject in relation to the data processed during this online application process, please refer to our Data Protection Officer (see item 2).

In addition, there is a right to lodge a complaint with the competent data protection supervisory authority (Article77 DSGVO in conjunction with § 19 BDSG).

Is there an obligation to provide your personal data?

The provision of personal data is neither legally nor contractually required, nor are you obliged to provide the personal data. However, the provision of personal data is necessary for the implementation of the application process. This means that if you do not provide us with personal data when applying, we will not be able to carry out the application process.

Concluding provisions

We reserve the right to adjust this data privacy statement at any point in time to ensure that it is always in line with the current legal requirements, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.

In addition to this data privacy statement, please view our general data privacy statement at NORDAKADEMIE Hochschule der Wirtschaft – Informationen zum Datenschutz.

Koch (m/w/d)

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